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Admin

UNIRAC • Albuquerque, NM, US • 3w ago

Job Details

Job Location: ABQ - Headquarters - Albuquerque, NM

Position Type: Full Time

Salary Range: Undisclosed

Company Description

Unirac is a national leader in the solar PV structural mounting industry. We enable our customers to power the world with clean, abundant energy by creating dependable, innovative mounting solutions. Unirac is a fast-paced work environment and is growing rapidly with many changes and new opportunities arising regularly.

Company Culture

High performing, ethical culture centered around an entrepreneurial spirit and challenging work.

We are seeking an experienced and detail-oriented Administrative Assistant to join our Product Certification Department. In this role, you will provide administrative support to streamline certification processes, enhance communication, and manage essential documentation. If you have a proven track record in administrative support, thrive in a fast-paced environment, and are comfortable working with engineering teams, we invite you to apply.

Responsibilities

Calendar Management: Coordinate and manage schedules for the Product Certification team, including organizing meetings, deadlines, and project milestones.

Sample and Test Parts Shipping: Oversee the logistics of shipping sample and test parts to certification facilities, including packaging, arranging transportation, and tracking shipments to meet project deadlines.

Communication Liaison: Act as a key contact between the Product Certification team and other departments, managing internal and external communications, emails, and phone calls.

Document Management: Maintain and organize all certification-related documents, reports, and technical specifications. Ensure accurate version control and accessibility.

Travel Coordination: Arrange travel logistics (flights, accommodations, transportation) for team members attending certification-related events, workshops, or client visits.

Expense Tracking: Process and track expense reports, manage reimbursements, and maintain precise financial records related to certification activities.

Meeting Support: Prepare meeting agendas, take minutes, and distribute action items. Set up and manage audio/video conferencing tools.

Facilities Management: Assist with space planning, equipment procurement, and maintenance requests specific to the Product Certification Department.

Event Planning: Coordinate certification-related events, including team-building activities, workshops, and training sessions.

Data Entry and Analysis: Input data into spreadsheets, databases, and project management tools. Generate basic reports related to certification progress and metrics.

Vendor Relations: Communicate with vendors for ordering supplies and managing inventory pertinent to certification activities.

Qualifications

Education: High school diploma or equivalent required; associate’s or bachelor’s degree is a nice-to-have.

Experience: A minimum of 3-5 years of experience as an administrative assistant or office coordinator. Preference for experience with engineering support

Skills:

Excellent organizational skills with a keen attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Proven ability to prioritize tasks and manage time effectively.

Basic understanding of product certification processes (preferred but not mandatory).

Collaborative team player with a professional demeanor and the ability to maintain confidentiality.

Benefits

Competitive Compensation Package
Alternative work schedules
Affordable Healthcare Benefits Package (Medical, Dental, Vision, Disability & Life/AD&D insurance, 401K)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.