About NovaSourceNovaSource Power Services is the service partner for renewables asset owners ready to fuel smart growth. As an O&M-focused company with 20 years of operating experience, NovaSource has the global reach and strategic capabilities to achieve our clients’ renewables goals around the world.
To serve our clients, we invest into our people. On hire, we assess each employee’s experience and expertise, then mentor them to grow engaging and satisfying careers.
Our turn-key services optimize each step of our clients’ project lifecycles — from commissioning to decommissioning and everything in between. Our approach creates success for our clients, stability for our teams, and enables us to build a world-class culture of excellence. And that’s how we empower a renewable world.
Position Overview:
We are seeking a dynamic and motivated Office Manager & Administrative Assistant to join our team and work out of our Houston, Texas office. This position reports directly to our Chief People Officer and offers a valuable opportunity to gain hands-on experience in office management & administrative support within a fast-paced environment. The ideal candidate will be organized, proactive, and eager to contribute to various aspects of office operations.
Responsibilities:
- Assist in managing daily office operations and ensuring smooth functioning of administrative tasks.
- Greet and assist visitors and respond to inquiries in a professional manner.
- Assist in maintaining office supplies inventory and placing orders as needed.
- Handle incoming and outgoing correspondence, including mail, email, and packages.
- Assist with basic accounting tasks such as expense tracking and invoice processing.
- Perform data entry, file management, and document preparation as required.
- Assist in organizing office events, workshops, other special projects, and prepare meeting rooms for internal and external customers.
- Provide general administrative support to various departments and senior staff.
- Coordinates with building management on events, safety, and office needs.
- Will be required to participate as a fire warden and first responder - Company will provide training as required.
- Coordinates with vendors for supply orders.
- A Notary is a 'plus'.
- Attention to detail and good communicator is required.
Requirements:
- Minimum requirement: High school diploma or equivalent.
- Position requires presence in the office 4 days per week.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy in completing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Effective communication skills, both verbal and written.
- Ability to work independently as well as part of a team in a collaborative environment.
- Professional demeanor with a positive attitude and willingness to learn.
- Prior office experience or internships in administrative roles is a plus.
- Available to work at least 30 hours per week, Monday - Thursday, onsite.
- Ability to work in our Houston, TX office.
Benefits:
- Gain valuable experience in office management and administration.
- Opportunity to work closely with experienced professionals and learn from industry experts.
- Hands-on training in various administrative tasks and office operations.
- Networking opportunities within the company and exposure to different departments.
- Potential for future full-time employment based on performance and business needs.
Office Physical Requirements:
All positions in our office require interaction with people and technology while either standing or sitting. In order to best service our customers, internal and external, all associates must be able to communicate face-to-face and on the phone with or without reasonable accommodation. NovaSource is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.
Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role.
US: Diversity Statement – Equal Employment Opportunity
It is NovaSource’s policy to provide equal employment opportunity to all applicants and employees. NovaSource disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state or federal laws.
