COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss’ Executive Assistant to the Senior Vice President of Solar Operations and Senior Vice President of Solar provides administrative duties while operating with a high degree of autonomy, demonstrating a significant degree of experience, discretion, and technical skills. The ideal candidate will manage communications, meetings, projects, and activities for the Senior Vice Presidents. They will rely on you to take a proactive role in ensuring these items are efficiently coordinated and tracked. In this role, excellent communication and collaboration are paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Provide administrative support to the Senior Vice President and write correspondence and other communications on their behalf as needed
Coordinate and maintain scheduling of meetings, meeting spaces and appointments, manage video conferencing, and provide itineraries and reminders
Coordinate regularly with other Executive Assistants when needed, including offsite executive administrative meetings and/or lunches
Make travel arrangements and assist with expense reports when needed
Take extensive notes/dictation during meetings, accurately enter data, and distribute for recordkeeping and reference
Order materials, office supplies and food for executive and team meetings, as well as training events when needed. Research deals or suppliers. Manage all details and logistics of large team meetings and events
Coordinate, write, edit, and distribute electronic communications to team members and stakeholders
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Minimum 3 years’ experience in an administrative position with at least 2 years at the executive level
Demonstrated ability to interact effectively and appropriately with high-level professionals and executive staff
Provides excellent customer service by responding promptly to customer requests, meeting commitments, and managing difficult or emotional customer situations
Exhibits good written communication skills including editing work for spelling and grammar and reading and interpreting written information
Exhibits basic verbal communication skills by listening and getting clarification when necessary and responding well to questions
Demonstrates consistent attendance and punctuality
Strong MS Office Suite skills
Excellent typing and data entry skills
JOB TITLE: EXECUTIVE ASSISTANT
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULL TIME – NON - EXEMPT – SALARIED
REPORTS TO: SENIOR VICE PRESIDENT OF SOLAR OPERATIONS AND SENIOR VICE PRESIDENT OF SOLAR
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
