Description
SUMMARY
Responsible for providing administrative and clerical support at the site. Responsibilities include performing receptionist, filing and general clerical duties. Also responsible for purchasing office supplies and shipping activities. Provide administrative support to various departmental managers, supervisors, operators, technicians, and visitors. Data input, supply and track various formats of information, maintains files, schedules appointments, produces correspondence and otherwise relieves managers of minor administrative and business details.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned as needed)
- Adhere to, support, and comply with all company safety and environmental policies and practices.
- Adhere to site working hours and must be onsite to perform all duties.
- Responsible for administrative and clerical duties at the site.
- Provide assistance in the production of various reports, correspondence, cost tracking, and presentation materials, as requested.
- Provide clerical assistance for various departments including filing, copying, assembly and communication with all levels of personnel.
- Perform data entry into multiple online databases.
- Maintain the site filing system and binder documentation for site personnel.
- Manage incoming and outgoing correspondence. Opens, dates, sorts, and distributes all incoming correspondence including telephone calls. Prepare outgoing correspondence and shipping (i.e., U.S. Postal, Federal Express, UPS).
- Functions as the receptionist during business hours.
- Ensure guests are greeted when arriving and maintain security procedures by having them properly sign in.
- Notify company personnel of visitor arrival.
- Maintain the office supply inventory, recommending ordering needs and organizing the convenient accessible storage of all office supplies.
- Maintain conference room calendar and prepare room for site visits, including stocking refreshments.
- Maintain site vendor and invoice files.
- Perform purchasing duties, such as processing requisitions, placing orders, expediting, receiving goods, under the direction of the Office Manager.
- Provide clerical assistance for various departments including filing, copying, assembly and communication with all levels of personnel.
- Other duties as assigned.
Requirements
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM REQUIREMENTS
EDUCATION and/or EXPERIENCE, KNOWLEDGE –
- Requires a high school diploma or equivalent.
- Minimum 1 - 2 years clerical experience desired and/or combination of education and experience.
- Beginning to intermediate computer skills in word processing, spreadsheet, and database.
- Knowledge of various types of office machinery such as fax machines, copiers, and printers.
LANGUAGE SKILLS –
- Ability to read and interpret work from simple and/or complex instructions.
- Ability to effectively communicate with others.
- Ability to write routine correspondence.
MATHEMATICAL SKILLS –
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
COMMUNICATION SKILLS -
- Ability to read and interpret work from simple and/or complex instructions.
- Ability to effectively communicate with others.
- Ability to write routine correspondence.
REASONING ABILITY & DECISION-MAKING SKILLS-
- Ability to provide, understand and complete written and verbal instructions and communication.
- Ability to problem solve and work independently and/or in a group setting.
- Must be organized, with an ability to stay focused on assigned tasks and possess an attention to detail.
CERTIFICATES, LICENSES, REGISTRATIONS –
- Possess a valid driver’s license for the state in which you are applying.
PHYSICAL DEMANDS -
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and use hands to type, handle, or feel.
- The employee frequently is required to talk or hear.
- The employee is occasionally required to stand, walk, reach with hand and arms.
- The employee must occasionally lift and/or move up to ten pounds and up to 20 pounds with assistance.
- Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.
WORK ENVIRONMENT -
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Terra-Gen is an equal opportunity employer, drug-free workplace, and complies with Americans with Disabilities Act and related laws and regulations as applicable. All applicants are considered for all positions without regard to age, race, religion, color, sex, gender, sexual orientation, pregnancy, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws.
All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. All qualified applicants with arrest or conviction records will be considered for employment in accordance with federal, state or local requirements such as the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Employees must be authorized to work in the US and employment is contingent upon presentation of acceptable documents as evidence of identity and employment authorization, as detailed on Form I-9.
Terra-Gen provides a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, paid holidays, and 401(k) retirement savings plan with employer match.
The posted compensation is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California. This salary range may also be modified in the future, depending upon skills, experience, education, and geographical location.
